Overall, data entry is an important process for businesses, and data entry professionals help businesses manage their data more effectively and efficiently. When it comes to hiring for data entry tasks, business owners have several options. They could hire an in-house employee, a freelancer, or a managed services data entry virtual assistant.
Hiring a data entry virtual assistant has numerous advantages. Are you unsure if this solution is right for you? Continue reading to find out more about this type of remote professional.
What Is a Virtual Data Entry Assistant?
A virtual assistant (VA) is a self-employed person who works from home to help clients with administrative tasks. Virtual assistants usually work from home, but they can also work in co-working spaces or offices if they want to. Data entry is one of the most common tasks performed by virtual assistants.
A data entry virtual assistant can help a company save time and money by reducing the amount of time required to manually enter data. They can also help to ensure that data is entered correctly, which can reduce errors and improve accuracy.
Small businesses, solopreneurs, and entrepreneurs frequently hire virtual assistants to assist with a variety of tasks. Aside from data entry, a VA may handle appointment scheduling, email management, creating and responding to customer inquiries, developing marketing content, and much more.
Why Should You Hire a Virtual Assistant?
Hiring a virtual assistant has numerous advantages. By taking on tasks that would otherwise be completed by an employee, virtual assistants can help to save time and money. Furthermore, virtual assistants can help to improve work-life balance by allowing business owners and professionals to focus on other priorities.
Be Efficient and Cost-Effective Data entry VAs can help to improve efficiency and accuracy by reducing the time required to manually enter data. They can also assist in ensuring that data is entered correctly, thereby reducing errors and improving accuracy.
You will save time and money by having a data entry virtual assistant take on tasks that would otherwise be completed by an employee. Furthermore, by freeing up time for business owners and professionals to focus on other priorities, they can help to improve work-life balance.
Get Assistance with Other Difficult Tasks
Small businesses, solopreneurs, and entrepreneurs frequently hire virtual assistants to assist them with a variety of tasks. Aside from data entry, a VA may handle appointment scheduling, email management, creating and responding to customer inquiries, developing marketing content, and much more.
A data entry virtual assistant can assist businesses in keeping their data organized and up to date. This is especially useful for businesses that deal with large amounts of data or need to update their data frequently.
As Needed, Scale Support
When it comes to high volumes, data entry virtual assistants can help during peak periods or when businesses are expanding. They can assist in offloading some of the workload, allowing business owners and professionals to focus on other tasks.
The good news is that you can scale support up or down as needed, which is especially important if you hire a data entry VA from a managed service provider like Wing. Because you’re essentially outsourcing hiring to Wing, you can add and remove VA plans as needed.
Reduce Some Expenses
Virtual data entry assistants can assist businesses in saving money on office space and equipment. Because VAs typically work from home or another remote location, businesses are not required to provide them with an office or cubicle. Furthermore, businesses do not need to purchase additional equipment for data entry virtual assistants, such as computers or software.
Businesses can save money on training and onboarding by using data entry virtual assistants. VAs are experienced professionals who need little to no training to begin working. Furthermore, many VAs are familiar with a variety of software programs and applications, which can reduce training costs even further.
Which Industries Require Data Entry Help?
Some industries deal with large amounts of data and require someone to quickly prepare that information for use as a reference or for analysis. Businesses and organizations in the following industries would benefit the most from data entry virtual assistants.
Medicine and Related Sciences
Medical professionals must deal with a large amount of data on a daily basis. This includes medical records, insurance information, test results, and other information. Virtual data entry assistants can assist in organizing and managing this data so that it is easily accessible when needed.
Government and Law
Lawyers are frequently confronted with massive amounts of data, such as court documents, client files, and research materials. Data entry virtual assistants can assist lawyers in organizing this data so that it is easy to find when needed.
Meanwhile, government agencies are frequently confronted with census data, tax records, and voter registration information. Virtual data entry assistants can assist government offices in ensuring the accuracy of public records.
Finance and banking
Data is extremely important in the banking and finance industries. This includes information about customers, transaction records, financial reports, and other things. Virtual data entry assistants can assist banks and financial institutions in keeping this data organized and up to date.
Property Management
The real estate industry is also heavily reliant on data. This includes property data, sales records, market research, and other resources. Data entry virtual assistants can assist real estate firms in keeping this data accessible, particularly during closing transactions.
E-commerce and manufacturing
Manufacturing companies must deal with production records, inventory levels, quality control reports, and other issues. Data entry virtual assistants can assist manufacturers in entering this information into databases. That way, when decision makers are putting together their strategy for the coming quarters, they will have access to all of the data.
Meanwhile, e-commerce companies must deal with product data, customer orders, and shipping records. Data entry virtual assistants can assist e-commerce businesses in keeping this data organized and accessible.
Accounting
Accounting firms are frequently confronted with massive amounts of quantitative data, such as financial records, invoices, and client information. Accounting firms can benefit from data entry virtual assistants to keep this information organized and accessible.
Data Entry Virtual Assistant Skills
Hiring a data entry virtual assistant will benefit your business or organization if it deals with large amounts of data. Here are seven skills that every data entry virtual assistant should have.
Computer Knowledge
Data entry virtual assistants must be computer literate. They must be able to type quickly and precisely. They should also be familiar with a variety of software programs and applications, such as word processing, spreadsheet, and database programs.
Organizational abilities
Virtual assistants for data entry must also be well-organized. They must be able to manage large amounts of data and files. They should also be able to find information quickly when needed.
Communication Abilities
Data entry virtual assistants must also be good communicators. They will frequently be required to communicate with clients or customers via email or phone. They may also be required to communicate with other employees within the organization.
Teamwork
To be successful, data entry virtual assistants must be good at collaboration. This implies that they must be able to collaborate effectively with others. They must be able to follow instructions from clients or customers. They should also be able to effectively communicate with other employees within the organization.
Data entry virtual assistants must also be problem solvers. This means they should be able to troubleshoot any problems that arise. They should also be able to come up with innovative solutions to problems.
Self-motivation
To be successful, data entry virtual assistants must be self-motivated. This implies that they must be capable of working independently. They should be able to stay focused and motivated even when no one else is present to provide guidance. They should also be able to meet deadlines and goals in the absence of external rewards.
Procedures to be followed
To be successful, data entry virtual assistants must be good at following procedures. This means they must be able to accurately follow instructions. They should also be able to meet deadlines and follow guidelines.
Paying close attention to detail
To be successful, data entry virtual assistants must be good at paying attention to details. This means they must be able to detect and correct errors. They should also be able to proofread documents and spot typos.
The ability to notice details is essential for data entry virtual assistants. This ability enables them to detect errors and proofread documents. This ability also aids them in keeping track of large amounts of data.
Typical Data Entry Virtual Assistant Tasks
Virtual data entry assistants typically handle a variety of tasks. Some of these responsibilities may include:
- Data entry into databases
- Records are being updated.
- Report writing
- Organizing spreadsheets
- Email transmission
- Returning phone calls
- Audio transcription
- Converting image data into documents
- Database administration
- Database maintenance
How Much Does a Virtual Data Entry Assistant Cost?
When you hire a virtual assistant, you can usually get someone who does data entry in addition to a variety of other tasks. It is less expensive than hiring an in-house assistant. It is because you can delegate other tasks to a virtual assistant.
However, according to PayScale, an in-house data entry clerk in the United States costs $14.59 per hour to hire. That works out to about $35,000 per year. In comparison, a general virtual assistant from a company like Wing costs about $5.62 per hour, or $10,788 per year.
Is a Data Entry Virtual Assistant Required?
Overall, virtual assistants for data entry can be a valuable asset to any business. They can assist in keeping track of large amounts of data and ensuring its accuracy. They can also assist in the creation of reports and the management of databases. They are also capable of handling a variety of other tasks, such as answering phones and sending emails. If you’re thinking about hiring a virtual assistant, consider a data entry virtual assistant.
While virtual assistants for data entry can be a valuable asset to any business, they are not always required. You might be able to get by with a general virtual assistant capable of handling a variety of tasks, including data entry. You may also be able to find someone in-house to do data entry. Finally, whether or not to hire a data entry virtual assistant is determined by your specific needs and budget.
Wing can provide you with a data entry virtual assistant right away! To learn more, schedule a call.